Assistant Director of Human Resources

Company: Columbia University
Location: New York
Posted on: November 19, 2024

Job Description:

• 
  
• Job Type: Officer of Administration
  
• Regular/Temporary: Regular
  
• Hours Per Week: 35
  
• Salary Range: $63,700-$75,000
  
  The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
  Position Summary
  Reporting to the Senior Associate Director, the Assistant Director plays a key role in the overall operations of the Columbia College Human Resources team, supporting and coordinating HR activities and initiatives for the entire College employee population. This role supports a diverse set of departments that includes Academic Affairs, Development and Alumni Relations, Undergraduate Student Life, Undergraduate Global Engagement and the Dean's Office, Enrollment Group, Center for Career Education, Center for Student Advising, and Double Discovery Center.
  Responsibilities
  
  • 
    
  • Recruitment and Staffing
    
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    • Partners with unit managers on all aspects of the recruitment process, consulting with HR leadership for guidance as necessary.
      
    • Reviews and evaluates job descriptions to ensure parity, appropriate classification, and salary range alignment, facilitating approval through University processes.
      
    • Advises on recruitment strategies and best practices for resume review, candidate interviews, reference checking, finalist selection, offer negotiation, and onboarding.
      
      
      
    • Employee Relations and Policy Interpretation
      
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      • Engages with all levels of College management and staff on HR items, responding to employee inquiries, interpreting policies, and providing consistent support as a trusted resource.
        
      • Works with leadership to communicate relevant policy updates, creating tools and resources to facilitate understanding and guidance.
        
        
        
      • Onboarding and Offboarding
        
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        • Oversees and enhances onboarding processes, including creating a comprehensive new employee orientation experience and ensuring successful integration into the College.
          
        • Manages the offboarding process, conducting exit interviews, collecting feedback, and managing transitions.
          
          
          
        • Payroll and Compensation
          
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          • Oversees payroll processes, including approving payroll, troubleshooting complex issues, and reconciling accounts to ensure alignment with the budget.
            
          • Assists with compensation analysis to support equitable pay practices.
            
            
            
          • HRIS Management & Data Integrity
            
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            • Initiates and/or approves HR transactions in the University's HRIS system, confirming accuracy and troubleshooting as needed.
              
            • Ensures HR records are organized and compliant with document retention policies.
              
              
              
            • Leave Management and Accommodations
              
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              • Manages leaves of absence and accommodations, consulting with employees, and liaising with the University's Leave Management office.
                
              • Maintains records and ensures compliance with regulations on employee leave and accommodations.
                
                
                
              • Reporting, Analytics and Workforce Planning
                
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                • Develops, maintains and analyzes reports and spreadsheets to track HR metrics, identify trends, and support workforce planning.
                  
                • Conducts data analysis across the employee life cycle, identifying insights that inform HR strategy and organizational goals.
                  
                  
                  
                • Training and Development
                  
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                  • Assists in the identification and implementation of employee training and development initiatives.
                    
                  • Provides support for the performance management processes, as needed.
                    
                    
                    
                  • Compliance and Risk Management
                    
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                    • Ensures adherence to HR policies and practices in line with federal, state, and local employment laws.
                      
                    • Proactively identifies and mitigates potential risks in HR operations.
                      
                      
                      
                    • Performs other related duties as assigned.
                      
                      Minimum Qualifications
                      
                      • 
                        
                      • Bachelor's degree or equivalent required.
                        
                      • Minimum of 2 years of relevant experience required.
                        
                      • Excellent interpersonal, written, and verbal communication skills.
                        
                      • Strong organizational skills with attention to detail and ability to multitask.
                        
                      • Skilled at working under pressure without supervision.
                        
                      • Proven ability to work effectively with diverse populations.
                        
                      • Strong analytical and problem-solving skills necessary.
                        
                      • Excellent computer skills including thorough knowledge of Microsoft Office.
                        
                        *Candidates may be asked to participate in a work simulation exercise during the interview process.*
                        **Applications submitted without a resume and cover letter will not be considered.**
                        Preferred Qualifications
                        
                        • 
                          
                        • Advanced degree or training with an HR focus.
                          
                        • Experience in a higher education environment.
                          
                        • Working knowledge of Columbia's Human Resources policies, procedures, and systems.
                          
                          Equal Opportunity Employer / Disability / Veteran
                          Columbia University is committed to the hiring of qualified local residents.
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Keywords: Columbia University, Hamilton , Assistant Director of Human Resources, Executive , New York, New Jersey